Formal Report Writing A formal report is a comprehensive report officially written to a senior officer within an organization. It consists of a letter of transmittal, title page, table of contents, summary, findings, conclusion, recommendations, bibliography and glossary (Gerson & Gerson,2005). When writing a formal report, it is necessary for the writer to consider a lot of factors. Most importantly, the writer should consider the audience to which the report is addressed.
As an official communication, the formal report should contain background information and the findings of the research conducted. However, before presenting it to the audience, the author needs to consider the audience’s level of education, expertise, gender, culture, race, knowledge on the subject matter as well as the expectations on the report. Despite serving in the same organization, the writer, and recipient of the formal report are totally different people. So, since the report is targeted to the audience, all the necessary measures should be taken to ensure that the real purpose of the report is accomplished (Gerson & Gerson,2005).
Should there be any failure in complying with the expected standard; the report might not adequately serve its purpose. Any mistake to do with the use of gender, cultural, racial and ethnic insensitive language can distort the message. The same can happen if inadequate research is conducted or inappropriate term…
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